The HR Coordinator/Recruiting Assistant is responsible for facilitating HR processes, administering plans in accordance with federal and state regulations, and ensuring plan provisions are followed. This role also provides support to the recruiting function as needed.
- Administer health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions. Reconcile benefits statements.
- Collect and maintain job descriptions. Manage applicant tracking system and job postings. Source, sort, review, and prescreen candidates from various online platforms to support recruitment efforts. Track candidate status and responds with follow-up letters at the end of the recruiting process.
- Conduct new hire orientation. Complete Form I-9, verifies documentation, and maintains files.
- Create and maintain employee personnel files and user accounts in Paychex, BambooHR, and Trakstar.
- Plan and execute company events including summer activities, Employee Appreciation Week, holiday parties, and off-site meetings.
- Prepare quarterly reports, including fiscal year-end and calendar year end reporting, for Accounting Department.
- Perform customer service functions by answering employee requests and questions.
- Respond to requests from local, state, and federal agencies.
- Apply for payroll and withholding tax identification numbers from state agencies, along with Workers Comp accounts across multiple states.
- Prepare information and gather documents for audits.
- Perform clerical functions including photocopying, mailing, scanning, and e-mailing.
- Complete projects as assigned.
- Embraces working in a team environment.
- Strong time-management skills and ability to switch between tasks based on current need.
- Superb attention to detail and organizational skills.
- Ability to multitask and prioritize.
- Computer-savvy a must; experience with Outlook, Excel, data entry, and ATS software.
- Customer service experience – phone and e-mail etiquette.
Education and Experience:
- Bachelor’s degree in Human Resources or equivalent experience.
- Two years of administrative experience.